Importance of cover letter


There are rules regarding style, arrangement, formatting, punctuation, etc., that distinguish a bad-written letter from the perfect one. Many word processors offer help in formatting and arranging the letter, but it does not hurt if you know how to do it because if you don’t, you will not choose wisely when the word processor suggest you options.

There is a relatively strict format for cover letters that should always remain the same. This format is boring and standard, but important. Here are some quick formatting pointers:

Basic format

To be effective, your cover letter should follow the basic format of a typical business letter and should address three general issues:

1. First paragraph: Why you are writing.
2. Middle paragraphs: What you have to offer.
3. Concluding paragraph: How you will follow-up.

Email cover letters

If the job posting asks you to send an attachment, send your resume as an MS Word document. However, many employers do not accept attachments. In these cases, paste your resume into your email message. Use a simple font and remove the fancy formatting. Don’t use HTML because the employer may not see a formatted message the same way you do.

After formatting email cover letter, send it to yourself first to test that the formatting works. If everything looks good, send it to the employer.

Make sure you spell check and check your grammar and upper and lower cases. They are just as important in an email cover letter as in paper cover letters.

Fonts, etc

These rules apply for all kinds of cover letters

· Always use a word processor to type out a cover letter.

· Do not use bright, shiny colors and fancy fonts that are difficult to read. Keep your colorful side for family and friends.

· Do not use many different font types and font sizes in your letters.

· Bold and italic make a piece of text stand out from the rest. This is true when you have in bold or italic a couple of words, which you want to emphasize, not when half of your letter is bold and/or italic. Such a heavy overuse of bold and/or italic is unacceptable in formal letters.

· Do not allow your format to distract attention from the good things you say about yourself in your cover letter.

  • Syed Abid

    Can I get a Sample of the above said letter.

  • arul

    types specify

  • Nithya

    thanks for the info, can u send a sample cover letter to my mail id.

  • gayathri

    it will be useful for me if u send a sample of the cover letter

  • i want a good format of covering letter .

    i trying to change my comapny , i got selected in first technical rounds in sevral interviews for further technical and hr not been call yet . waht is problem . i m getting call and interview by sevarl big MNC . but not successful yet.

  • Amit

    can u send a sample cover letter to my mail id

  • Divya

    Pls send the simple & sample format of the covering letter

  • can u send me the format of the offer letter

  • Please mail me this article.

  • Preethi v Shenoy

    This is really informative, could u mail me a copy of it

  • Vaibhavi Naik

    Please send me the format of business letter (covering letter)

  • Can you please send me a sample cover letter along with a good Resume format (thanks)

  • mini.nisha

    can u send a sample cover letter to my mail id.

  • sourav maji


    I am a fresher MBA. Currently i am in look out for a position in the retail sector. Please help me in writing a Cover letter for the same.



  • satishkumar sc

    Pl send the sample request letter for weekly task status report from all the employee

  • brijendra awasthi

    thamks for the information, can you sent a sample cover letter to my mail id.

  • Sami Amiry

    can i get a cover letter for my CV iam applying for IT manager job

  • Nisha

    Can you please send a sample copy of a coverletter.


  • Tanseer ahmed hadi

    can i get a sample of covering letter, releaving letter

  • Dushyant Chourasia

    can u send me sample of cover letter on id

  • Sushma Gole

    Hi! I really liked the above posted article. I am a MMS (Finance) fresher, Looking for a perfect cover letter for my resume. All though the above given article is really very nice I think it should be added up with a few examples of cover letters, so that the freshers like get the benefit out of it.

  • ashok

    Hi, thanks for the info, can u send a sample cover letter to my mail id.Right now I am working as Technical engineer civil in bahrain.I am looking job in India with good company.Please help me with send attractive cover letter as early.Thanks & Regard

  • Ratendra

    Hi, I am an MBA (International Business & Marketing) from SIMS working in operatiosn in Logistics industry, dubai and planning to go back to india… I am looking for a job in Sales & Marketing. Can you please send me a good cover letter which I can use and get a benefit out of it

  • srivatsav

    can you please send me the format of the same kind of letter

  • vinesh

    can you please send me the format of the same kind of letter please.

  • Tejasvi

    plz can u send me a letter format for requesting a project to a professional..

  • VK Mishra

    May I have a sample format for the same..?

    Thanking in advance


  • valentine

    Very good, may i also share on an example of a good cover letter.

    I would also like to have an experience of writing and an example of a diligence report

  • Muralib919

    How to write a covering letter for late submission to esic returns

  • Sudhirkumar
  • Ottawa Process2009

    very good

  • Cyrilmale27

    I need a Saving Bank A/c Closing Letter

  • om

    Can anybody give me a format of terms and condition of Placement Services at my mail id & contact number: 919988302712

  • kuppa srinivasa rao

    no useful for improvement of our drafting skills