Time management

Managing your time successfully implies accomplishing what is most important for you. Many people try to use time management techniques that work for others, only to be disappointed.

Often this is because they don’t also identify goals most important to them and gear their techniques toward those goals. Effective time management must include good prioritizing.

Before we delve into any techniques first and foremost cultivate the habit of allocating places for your working paraphernalia and always keeping them in specific places allocated after a work is completed. For example simple things like pens, PC peripherals, Paper files, Paper cutters, Visiting card folders and items not done through PC.

Specific techniques

While it is important to develop your own style for managing your time and work, here are some techniques that can be used.

* Use your biological rhythms to your advantage. Identify the time of day when your energy levels are at their highest and do your most important work at those times.

* Optimize your work environment. Keep things, you need in your work area and make sure the physical environment is conducive to concentration, not just comfort.

* Protect your time by saying ‘no’ to interruptions, activities, requests, or persons. Interruptions are a two-fold problem: the interruption itself, and the expectation of further interruption. Both reduce your effectiveness considerably.

Prioritize the things you wish to do.

Develop an overview of everything that you want to accomplish. Start by determining the time frame you’d like to work with (a semester, a month, a week, a day). Ensure that the goals include not only work responsibilities but also personal activities.

Organize goals according to their priority.

Determine how urgent each of the goals is and separate them into urgent and non-urgent piles and note down if necessary in order of priority.

Separate the pile of urgent items into important and non-important items, and similarly the pile of non-urgent items into- important and non-important items.

Plan ahead according to your priorities and make a long range timetable:

Identify work goals and deadlines and make target dates for your non-career goals.

Next, determine the steps you need to follow to reach these goals. Segment the larger activities into a series of smaller units. Then, make a reasonable timetable for accomplishing your goals on time.

Plan each day and week as you go through the timetable

Consider each week as a subcategory to be planned, and similarly each day within a given week. Each day and each week, review your time table.

New, unexpected items will come up; adjust your plans accordingly. To avoid frustration, expect the unexpected, things like problems with your computer. Plan in extra time and / or be ready to adjust your plan, still keeping your high priority goals in mind.

  • sreenivasan


    Its a very good article about Time Management. I train people on Time Mangement and would like to know if there are any activities which would help the trainees to apply practically during the training???



  • aayush dubey

    a very good, concise and informative article, that too in very sweet and short pack.. (so one doesnt has to waste lot of time reading 5 – 10 pages !!).

    good article, hope more of this sort keep coming..

  • Dhiraj Adlan

    It’s a very good time management. i like it and i think it’s very important.