PERSONNEL RECORDS â€“INFORMATION TO BE INCLUDED
Preliminary Summary and Service
(i)Attention should be directed to :
(ii)It should be designed to :
Encourage a detailed study
(i)Numbers : Beginning and/or end of a period:
Whether employees is temporary or permanent
Whether hourly rated or salaried.
(ii)Labor turnover, separation and accession:
By department and/or plant
By types of separation
By quits, lay-offs, discharges
By avoidable vs unavoidable
By reasons ( marriage, home duties, frequency, pregnancy, moving ,pension death)
Comparison with local , state or national turnover.
Job Analysis, Recruitment and Selection
(i)Jobs analyzed or reviewed:
(ii) Application for employment:
By training programs
By new trainee programs
Number finishing by programs.
(ii)Turnover — separations of former trainees
Cost of training.
Promotion Transfers, Appraisals
(i)Promotions, by departments
(ii)Transfers, by departments
(iii)Numbers rated, by departments
(i)New agreementsâ€”in negotiation/negotiated
(iii)Arbitrationsâ€”in process or concluded, by results
(iv)Grievances â€“settled in process.
By the stage at which settled.
By the nature of the settlement.
Medical, Health, Safety
(i)Deaths among employees
(v)Hospital calls on employees.
(vi)Illnessâ€”number of cases by department:
By kind of illness
By time lost
Be severity and frequency rates
Workmen compensation, number of cases:
By new and recurrent cases
By amount of benefit
Other Employee Services
(i)Benefit plan, membership
By number of employees
By type death, disability maternity
By amount paid.
(iii)Personal loans, number and amount.
Applications approved or disapproved
Loans extended, number and amount.
(vi)Pensions— normal retirements, optional retirements, disability retirements.
(vii)House organsâ€”circulation costs
(viii)Suggestions— number received and disposed of ; awards for suggestions.
(ix)Cafeteria—- meals served, rupees sales, cost, subsidies
(x)Recreational activities —type , participation costs.
Wage and Salary Administration
(i)Rates reviewed and rates changed:
By type—- merit increase, revaluation.
(ii)Job evaluation —by department or type of job.
(iii)Overtimeâ€”total hours, departments and numbers of employees affected, total cost.
Weekly average , by department: hourly rated or salary proportion in each age and salary class.
(v)Call-in and call-back pay
Records and Reports
(i)Special reports released
(ii)Personnel actions recorded.
(ii)Progress reports on continuing projects.
(iii)New projects planned or undertaken.
(i)Staff assignments by name
(ii)Expenditure on staff activities
By controllable vs uncontrollable
By major activities.