Tasks at work need pre-planning

The backlog of work tasks always exist in a working environment. If any person says he does not have anything pending it indicates he is not having adequate work or he is showing off to others he is very efficient. The ‘To-Do’ lists prepared by employee himself are very simple and help the person to systematically finish his task one after the other as per priorities. They are also extremely powerful, both as a method of organizing and as a way of reducing stress.

Often problems may seem overwhelming or you may have a seemingly huge number of demands on your time. This may leave you feeling out of control, and overburdened with work. At such times a ‘To-Do’ list will help tackle these well.

A To-Do-list will help an employee to remember to carry out all necessary tasks; tackle the most important jobs first, and not wasting time on trivial tasks; not to get stressed by a large number of unimportant jobs.

Start by writing down the tasks that face you, and if they are large, break them down into their component elements.

Of these still seem large, break them down again. Do this until you have listed everything that you have to do, and until you do this, don’t start work on any of your tasks. This list will take no more than an hour or two to complete.

Once the list is completed one must run through these jobs, allocating priorities from a very important A to F unimportant.

If too many tasks have a high priority, run through the list again and demote the less important ones. Once such a list is done, the list in priority order must be re-written.

The employee will then have a precise plan that he can use to eliminate the problems you faced. He will be able to tackle these in order of importance. This will allow in separating important jobs from the many time-consuming trivial ones.

Different people use To-Do-lists in different ways, in different situations.

If you are in a sales type role, a good way of motivating yourself is to keep your list relatively short and aim to complete it every day.

In an operational role, or if tasks are large or dependent on too many other people, then it may be better to keep one list and ‘chip away’ at it.

It may be that you carry unimportant jobs from one To-Do List to the next. You may not be able to complete some very low priority jobs for several months.

If one is running up against a deadline for them, raise their priority if there is drastic need. If one is not used To-Do-Lists before, he can try them now. They are one of the keys to being really productive and efficient.