Essentials of a good record in HRM

(i)The objectives for which it is maintained should be clearly and adequately stated.

(ii)It should be consistent with the requirements for which it is maintained and should be easily available.

(iii)Its upkeep and maintenance should not be costly. It should be kept under lock and key to ensure that it is not mislaid or pilfered, or tampered with.

(iv)It should be periodically reviewed and brought up to-date.

(v)It should be maintained in such a manner that the information it contains is easily accessible.

(vi)It should be easily identified and differentiated from another record.

(vii)The records of different kinds of information should be kept and maintained in separate files and dockets for ready reference.

(viii)Duplication of entries in different records should be avoided.

(ix)Some particular person should be entrusted with the responsibility of maintaining records.

(x)A procedural manual should be maintained, detailing the procedure to be followed for maintaining and dealing with records.

Employees Record (a typical format)

Surname—————- First Name ————–

Father’s Name————————————————–

Date of Birth —————————– Place of Birth————-

Age———————- Sex————————-

Height ————————- Weight——————–

Nationality ——————–

Married/Single/Widower Divorce—————–

Languages known—————————————

Present Address——————————————

Permanent Address————————————-

Designation ———————————————-

Date of appointment———————-Date of confirmation——

Date when increment due ——————————–

Department in which posted —————————–

Date of joining person/provident fund———————-

Monthly contribution—————————–

When payable (in case of death) —————————-

Members in the family————————————– wife/sons/daughters——–

Ages of children——————-Sons——————- Daughters———————-

Educational Qualifications ———————————–

Professional Qualifications/Training Achieved———————————

Promotions

To——————————–with effect from ————-

Transfers

To ——————————–with effect from ————–

Leave Record

From————————— to ———————No. of days—When and how much
Accumulated payment is to be made

Medical/sick leave

From—————————to ———————————– (days) —————-

Periodical medical examination when done————————–

Medical history of major illnesses ————————————

Performance appraisal————————————————

Warnings and censures

Date————————- Remarks ——————-

Token file No ——————-

The above need not be a standardized format. The organizations design the format to suit their individual requirements based on their HRD Policy.

"I appeared for 4 successive interviews for a job position at a media company. The very
"We have recruited a guy in our company and found that he edited his Btech
Can you challenge your employer at the Court of law if you were terminated for
"I completed MCA in 2009, after that I did some teaching job and tried for
"I am working in a manufacturing industry as a Sr. HR Officer. I have recently

  • Mohan

    What is the Difference between HRD & HRM . Pls substanciate with suitable Example

  • Sukhi

    I think in todays date it is also mandatory to have the PAN number of the employees for a record in HRM

  • Swapna

    Could you Please tell me the ebenefits of madiclaime.

  • please send a latest fresher format cv for hr.

  • annie

    ROLES OF HR DEPARTMENT IN MNC

  • Garima Jain

    please send a latest fresher format cv for hr

  • uma

    i want to know which industry(it, manufacturing, marketing….. is best for internship…. i want the list of some good companies for this purpose

  • Akhilaa

    The contents specified is correct, I need one clarification whether we need to collect employees educational record i.e 10th, 10+2, degree(each year/sem) in detail or aggregate marks card. And while recording the details in our system is there any best way to record just like in software or any format please make those postings in this cite.

  • Pameena

    DEAR MOHAN

    HRD IS THE DEVELOPMENT OF AN EMPLOYEE IN HIS EXISTING ROLE SUCH AS TRAININGS GIVEN TO HIM FOR HIS ROLE IMPROVISATION WHEREAS MANAGEMENT IS MANAGING AN EMPLOYEE WITH HIS INTERNAL & EXTERNAL ACTIVITIES SUCH AS SALARY/CONTRIBUTIONS/PF/ESI/MEDICAL/WELFARE SCHEMES/COUNSELLING/MOTIVATION/COUNSELLING ETC….HOPE THIS COULD HELP U TO DIFFERENTIATE.

    MEENAKSHI.

  • kannan J

    can anyone plz give me a file of total HR dept routine(compulsory records) work activities…

  • Lovelyloveu731

    dear sir,  iam working in garments company purchasing sales also they are doing 
    this purpose i need some accounts and bank , customer supporting letters formats i need .Please do me favour .