A mate Receipt is a receipt issued by the Commanding Office of the ship when the cargo is loaded on the sip, and contains information about the name of the vessel, berth, date of shipment, description of packages, marks and numbers, conditions of the cargo at the time of receipt onboard the ship etc.
The mate receipt is first handed over to the Port Trust authorities so that all the port dues mat be paid by the exporter. After paying all the port dues, the merchant or the agent may collect the mate receipt from the Port Trust authorities. The bill of lading is prepared by the shipping agent after the mate has been obtained.
The shipping bill is the main document on the basis of which the Customs’ permission for export s given. The shipping bill contains particulars of the goods exported, the name of the vessel master or agent’s flag, the port at which goods are to the discharged, the country of final destination, the exporter’s name and address etc. It also contains details of the packages and the goods, such as number and description, marks and numbers, quantity details about each case, f.o.b. process real values as defined in the Sea Customs Act whether Indian or foreign merchandise to be re-exported, total number of packages, their total weight, size of each package and value , etc.
The following three forms of the shipping bill are available with the customs authorities:
1. Dutiable shipping bill for goods for which there is export duty.
2. Free shipping bill for goods for which there is no export duty.
3. Drawback shipping bill which is required for claiming the Customs drawback against goods exported goods.
A cart ticket also known as a cart chit, vehicle and gate pass, is prepared by the exporter and includes details of the export cargo in terms of the shipper’s name, the number of packages, the shipping bill number, the port of destination and the number of the vehicle carrying the cargo. The driver of the vehicle cargo should possess the ticket and the vehicle is brought at port gate, it should be presented to the gate warden/inspector/keeper along with other shipping and port documents. The gate keeper/warden/inspector, after satisfying him self that the vehicle is carrying the cargo as mentioned in the document allows it to pass the gate.
Certificate of Measurement:
Freight is charged either on the basis of weight or measurement. When it is charged on the basis of weight, the weight declared by the shipper may be accepted. However, a certificate of measurement from the Indian Chamber of Commerce or other approved organization may be obtained by the shipper and given to the shipping company of the calculation of the necessary freight. The certificate contains the name of the vessel, port and destination, the description of goods, the quantity, length, breadth, depth, etc of the packages.
Bill of lading:
The bill of lading is a document wherein the shipping company gives its official receipts for the goods shipped in its vessel and at the same time contracts to carry them to the port of destination. It is also a document of title to the goods and, as such, is freely transferable by endorsement and delivery.
A bill of lading serves three main purposes (1) As a document of title to the goods; (2) As a receipt from the shipping company, and (3) As a contract for the transportation of goods.
Each shipping company has its own Bill of lading. The exporter prepares the Bill of lading in the forms obtained from the shipping company or from the agents of the shipping company. The information continued in the bill of lading includes the date and place of shipment the name of the consignor the name and destination of the vessel; the description, quantity and destination of the goods, the marks and numbers; the invoice number and the date of export; the gross weight and net weight and net weight; the number of packages; the amount of freight etc.
A bill of lading acknowledging receipt of the goods apparently in good order and conditions and without any qualification is termed as a clean bill of lading; if a bill of lading is qualified with certain adverse remarks such as goods insufficiently packed in accordance with Carriage of goods by Sea Act, one box damaged etc it is termed as a claused bill of lading.
An airway ill, also called an air consignment note is a receipt issued by an airline for the carriage of goods. As each shipping company has its own bill of lading each airline has its own airway bill. The same details as mentioned in Bill of Lading (for ship) are mentioned in the Airway bill. The goods may actually take off after a cooling period of 48 hours for Aircraft safety.