In order to become an effective executive and manage your time properly, you will need to understand certain characteristics about yourself. You will also need to conquer certain shortcomings of yourself. As rightly said by time-management expert Charles Hamman, there are no ‘right’ or ‘wrong’ characteristics. The important thing is that you understand what makes you tick so that you can program yourself more efficiently to take advantage of your strong points and sideline your weaknesses. In other words, it is the effort to identify your “prime time” any try to get the maximum benefit out of it.
In order to identify your “prime time” from the time management perspective, you need to identify yourself on the following basis.
Morning Person: A person with peak concentration levels in the morning hours of the day.
What kind of a person are you, a morning person or a night person?
Morning people have the tendency to wake up refreshed and be ready to get going. They tend to get up early on their own accord. The hours before noon are very productive for them. On the contrary, the afternoon hours are less productive for them. These types of people i.e. the morning persons are often completely burnt out by four o’clock.
Evening Person / Night person:
A person with peak concentration levels in the evening hours of the day.
On the other hand, the night person wakes up slowly and needs some effort in doing so. By the time he finds himself ready to get going, mid day is fast approaching. These people find it difficult to adjust themselves to the usual 9 to 5 schedule, because they are reaching their peak at around five o’clock. These types can often work up to midnight and beyond without much slip in their concentration.
Once you have decided the type to which you belong, try to discover what your “prime hours” are, and shape your day around them. Even the people following the normal office working hours can exercise some rescheduling so that the high priority items are slotted in during the “peak or prime hours”.
Task Oriented Person:
A person who shows maximum concern for work and production
People oriented Person:
A person who shows maximum concern for people and relationships
Are you a task oriented person, or a people oriented person?
Task oriented people love to take on challenging, long term problems that can keep them isolated from others for a long period of time. On the contrary, the people oriented types get bored quickly if they are assigned cumbersome paperwork or any other long term job that keeps them away from their associates. As a result, people oriented types have a hard time meeting deadlines.
The key to dealing with this characteristic is to make your profession fits your personality. The task oriented person may do well in analytical or budget roles but less well in personal or sales. Similarly people oriented type should consider the personnel or relationship oriented jobs. If you are a task oriented person who is marketing or a people oriented type in heavy paper work, make sure you schedule these “alien” (to your personality) jobs during your peak hours, when you are in a position to devote the greatest discipline and concentration.
A person with high concentration levels for short spans of time.
A person with consistent concentration levels for long periods of time.
Are you an intensive worker or an extensive one?
The intensive type people find it easy to concentrate at their peak only for short spans of time. They tend to work in spurts and burn out quickly. This may lead to lot of jobs remaining incomplete.
The extensive they, on the other hand, are just as productive, but it takes them longer to complete the task. The slow, steady pace means that the extensive type do not need to have as many breaks or layoffs as the intensive type.
Being aware of your intensive or extensive status can help you adjust your pace to any necessary job. The intensive person can learn to schedule regular breaks to avoid untimely exhaustion. In addition, the intensive person has to be very sure that he or she has selected the most important task to do, because once doing so, he or she can have some energy left for another job after the first one is done. Extensives have to make sure they leave enough time to complete the task without having to rush through at the end.