It is not what the speaker says in a presentation that is important, it is what the audience thinks about what the speaker has said that maters. If a speaker prepares the entire speech and reads it out before the audience, regardless of whether they want to listen to it or not and the audience walks away without knowing what they were told, the whole exercise will go waste. The speaker should inculcate the art of observing and listening to the audience reactions and modified his presentations as and when he feels the need. The speech has to be modified from the listeners’ point of view. For example if the listeners are expecting to hear an important information, they will perceive it much more quickly when it is delivered than they will if they do not know what to expect. A good presentation has to achieve two goals:
1) The audience has to retain some new information
2) The audience should gain a true impression of the presenter’s basic attributes and personality.
The speech has to be interjected with questions directed at the audience which induces more involvement and thinking thereby making the listeners concrete on the message.
The speaker should assess who the listeners are, what are their needs, what is his/her need and plan the presentation accordingly.
Development of a Presentation:
Determine Central theme and Main theme:
A presentation should revolve around a Central theme. How good a presenter is, there are still chances of wandering away from the central theme. The central theme and main points should be determined and the speaker should stick to this theme while presenting.
Collection of Material:
Relevant material should be collected from various sources and the first draft should be prepared. The information should be central theme and points.
The first draft should be revised according to the objectives and requirements of the presentation.
Graphics facilitate easy understanding. Wherever the topic is complex, graphics such as charts, transparencies, etc should be prepared.
Once the material is finalized, the final draft has to be prepared. The final draft should not be changed unless there is a change in the original plan.
The final draft should be rehearsed once or twice by the presenter before the actual presentation.
Chart below showing the Development of a Presentations:
Determining Central Theme and Main Points > Collection of Material > Revision > Graphics > Final Draft > Rehearsal > Actual Presentations
Talent: HR implications:
Talent is a systematic process to secure general and targeted individual competencies (what people know, do and value) and organization capabilities (not just person, the process) that creates sustainable value for multiple stakeholders *employees, customers, etc) talent is global game. HR managers and the organization must know about talent:
Talent matters(make the case), talent is not enough (build teamwork), talent aligns with strategy (build competencies), talent requires assessment (assess quality of talent), talent comes through investment (develop future talent), talent should adapt to individual difference (value diversity with unity), talent matches people with positions(do position / people matrix)., talent elevates with contribution (build an abundant organization.), talent has adapted to technology (invest in connecting technology) Talent integrates with business processes (build a holistic organization), talent has to be measured (track individual / organization results). Talent is partnership of HR and line.
Apple has built leaders. Microsoft has built leadership. Both are examples of organizations with great talent. In current times, as what we are in, managing talent is the only way to thrive and compete with the future. The future lies in developing signature employee engagement and practices and processes that influence people working within, thus championing wins.