Training Need Analysis

Training Need Analysis
D.G.THAKORE

Employees are the greatest asset which assists in achieving business objectives. To get best from employees it is essential that they be provided with appropriate training on all aspects of their work. Training is an excellent way for employees to learn new skills and knowledge and to reinforce good work practices. This can result in a change in workplace behaviour.

The effectiveness of the training heavily dependent upon effectiveness of process used to identifying training needs. Most organizations formalize training process by providing a budget and resources for training but this will not ensure the investment is a good one. To ensure the best possible returns for the organization, training and development activities like any investment have to be targeted, planned and managed. First and foremost, the training and development required for the organization to achieve its objectives must be properly identified and prioritized. This is the objective of training need analysis in an organisaion.

Training need analysis is the first step on the path to effective training. Training need analysis means measuring the gap between skills available and skills required for employees and making recommendations to bridge the gap. When need analysis is done, it is possible to focus attention on the target and identify the means for getting there. The Need analysis process also involves others and helps them to understand the issues which are facing.
There are five essential reasons for doing need analysis:

• The business world is changing rapidly and organizations require keeping pace with this change.

• As result everyone is being asked to stretch to do more the ever and to do it faster.

• To ensure solution addresses the issue.

• To effectively focus resources, time and effort toward a targeted training solution.

• To eliminate the necessity of having to look for another job.
Sources of Training Needs:

To carry out training needs for organization requires need information that can be evaluated against the factors. Sources of training need are requiring that relate needs to business. The information must relate to the level at which analysis is to be done: organization, occupation or employee. Suitable source for training need analysis is mission and values, business plan, succession plan, competency framework, views and and observations about ‘how we do things’, performance appraisal records, evidence of competence for individuals, development opportunities, action points that highlight needs questionnaires, job descriptions, performance targets, observation of employee at work, interviews with managers, staff, subordinates, internal and external customers.

Process of Training Need Analysis:

• Assessment of present situation: In Training need analysis, assessment of present situation helps in defining the problem. All the other action in TNA depends on making this assessment accurately. To get complete picture of present situation three questions are involved:

Where organization stands now: Start by noting what already known about situation. Try to involve others right from the beginning so partnership will be established for the process.
Why we require training: We require training to address the situation. What are the issues, problems or situation that is creating the need or demand for training in an organization? Never try to answer this question without getting ideas from others.
What organization issues results in to need for training: The mission, vision and business objectives of organization helpful in this regard.

• Envisioning Future: This aspect provides what will be the situation of individual, group and organization after the training has been accomplished. The vision of the organization is very important in this regard because it provides answer of three questions: (a) where organistion wants to be? (b) What would success look like? (c) Do organization have a complete picture?

• Gathering information: Assessment of present situation and Envisioning the future helps in establishing good platform for training need analysis. Organization is in position to take steady aim at the target. Collection of information helps in defining what are aiming at and better understanding of what needs to be done to reach future state.

• Sorting information: After collection of information require to interpret the information to find out what it really tells about current situation and challenges faced in moving to future state. When organization finishes this step organization will have document identifying major training issues to be addressed and recommendations for addressing them.

• Sharing results: Sharing the results with others and developing the recommendations for action can be a heady experience. In this stage of need analysis organization will see the result of strategy. The momentum which is created by the results carries organization for action planning.

• Action plan: The last action in the need analysis process is to translate the recommendations in to plan of action. List of activities will be used in the mapping the training approach. In this step we are simply creating a description of the specific training required to improve the situation. The action plan assures that organization will keep moving forward. It assigns responsibility for the training to specific individuals and gives them a timeline for completing the identified actions.

Dr.Digvijaysinh Thakore, Reader & Head, Department of RMISSS (Master of Human Resource Development Programme), Veer Narmad South Gujarat University, Surat – 395007 (Gujarat).

  • Alkesh Rana

    Such an excellent articles, not only to read but to put it into practice.

  • shilpa shetty

    Superb articles ; It helps the organization a lot.

  • KHORASANI ABASALT

    VERRY GOOD ARTICLE.PLEASE SEND ME RELATED SUBJECT

  • Anagha

    Very good article. Very Helpful!!

  • Edward Doss.G

    Hi Dr.D.G.THAKORE

    Excellent stuff D.G.THAKORE.

    Thanks for your valuable effort for those who wants to knew the concepts and its significance!!!!

    Cheers and regards

    Edwards

  • harun

    fantastic information

    available

  • Amritpal

    really a good article with a lot of practical inputs.

  • shweta

    s

  • shweta

    Excellent Article

  • lavanya

    I need likert (5 point scale model of questionnaire)for training need analysis and also literature review of training need analysis.

  • Rabiya Jidda

    A very well written and comprehensive article about needs analysis.

    Thanks for sharing such valuable info

  • Simta

    Well the article is highly commendable if can be implemented in an organisation.

  • PBS KUMAR

    Excelent article. If you supply any formats will be appreciated

  • vikas soni

    hello, sir i want to training in ur laboratory, pls give me detail for training , i m persuing BE in BIOTECHNOLOGY in madhav institute of tech. & science gwalior, thanks

  • Avinash S.M

    Hi Its a good article very informative …i would like to know more about the Training department as to how it operates

    Would appreciate your help

  • Aarti Sharma

    Wid due respect to the author I would like to say that the Article is very Generic n looks like tip of the iceberg.

    The imp details like how n what information to collect n how to interpret the useful information to arrive at the suggestive action plan is missing.Also discussion of action plan alone cannot yeild results…..who should it be discussed wid n what should be the scenario n take aways needs to be mentioned.

    Last but not the least the Action plan after the due approval needs to implemented within a specific time frame by a specific responsibility owner.

    Hope this will make our avid readers think beyond whats written.

    Thanks n hav a good day!

  • anitasingh

    i want to know about training needs

  • Hi Sir,

    We continue sending staff to relevant courses which will improve their skills, knowledge and competency on th job. We intend to conduct a trainee evaluation to determine the effectiveness of the training programme attended by the staff. Is there any sample of such evaluation which I could refer as a guide?

  • r.g.kavitha

    very nice article. useful

    regards

    kavitha

  • kezia

    Very good- Useful

  • deepa zutshi

    it is really a new insight as to how training Need analysis can be done. Question is that whether can it be implemented and to what extend will the top management be supportive.

  • Ranjana Gupta

    its really very appreciable effort.no doubt about it.

    Sir,i would like to know how hris helps in training need identification.plz help me.

  • Godfrey Mitchell

    This is an excellent subject and I feel it is over looked on more occassions than one. If possible would you have some kind of a generic format that can be shared. It would really be helpful as it would prevent reinventing the wheel.

  • sheryar ali

    Nice article, but i was rather looking for the methods of identifying the training and developments needs

  • ythmag

    i am happy i discovered this HR community. I have a lot to develop myself further. pls, keep up the good works. cheers

  • B.Prabu Christopher

    Expected info and its really good one

  • Rajiv T K

    Nice Writing, Simple and Straight

    Rajiv

  • sheetal garhpandey

    i m writing a project report on “identification of training needs” of a mining industry.plz help me to carry out the project effectively thanks

  • Mercy Abraham

    the article is good i want to know about training needs identification

  • a dynamic nd mind blowing view on T& d area sir.i salute u .sir i m a final year mba student from BENGAL Engineering And Science University,Shibpur.i m doing a desertation project on “ttraining need identification’ for Mcnally Bharat Engineering in kolkata.plse guide me regarding my project nd questionnaire to be framed.

  • vandana

    awesome article..thnk u so much sir….
    we are waiting for more guidance from u sir.

  • santosh manda

    good piece of work sir
    obliged !!!
    do keep on writing and guiding the path of young aspirants like us
    may we have any guidline about preparation of report on ” TRAINING NEED ANALYSIS”

    An appel: do mail any information ao guidline on TNA on my email id:skmanda@gmail.com

  • Prachi

    It is a very good & informative artical.It clearly defines the Training Need Identification.