Day One – New Hire Integration


“Yesterday is history, tomorrow is a mystery. And today? Today is a gift. That’s why we call it the present.”- B. Olatunji

Every journey begins with the first step. The experience gained in this first step sets the tone for the journey and remains a special ‘present’, when revisited as a part of the memory. This stage embodies the enthusiasm, know-how, values and dreams that fuel the individuals when they replenish themselves. Professionally this day repeats each time an individual joins an organization. This exemplifies the aspirations coupled with the agreeableness to achieve one’s ambition.

The Day One is planned with activities including filling of forms, submission of documents and several rounds of introduction. From an organization’s point of view, this is an orientation phase where culture, history and future opportunities are shared. The new employee is initiated to the values of the company including the vision, mission and belief that tie the people together. The PowerPoint presentation, leadership address, organizational videos and the handouts are shared to create an indelible mark in the minds of the new employees.

The employee, who attends this orientation, pores over every information, looking forward to those inputs, which helps them align their thoughts, aims and aspirations. The clue to glue both the parties, including the new hires and the existing team, lies in the preparation of the session. The attendance of the new hires should remain the focus in order to fine tune the contents of the program and gain the best acceptance. The gifts distributed in these sessions, includes t-shirts, folders, notepads and other stationery. These help to bridge towards an association through commodity branding. The impact of the distribution of gifts reflects when the employee uses these products with pride and carries the brand as a badge of honour. This program is planned with several competitions to make the learning interesting. It accentuates the employee’s knowledge about the organization and strengthens it further.

The best insurance policy for tomorrow is to make the most productive use of today. Consequently, these rituals of breaking the ice and different rites of passage are programmed throughout the day. Different events are scheduled including, introduction to Employee Self Service model, Intranet, Personal learning centre, Centre for excellence, Libraries and personal round of introduction with the leaders. This creates an environment that preaches the feeling of belongingness. This bridges the gap and helps the employee to know the organization better. This further builds on the expectation of the new hire towards their career in the organization. The Goal planning and measures to performance review may be discussed over a period of time. But the tone for the process is set right on first day, during this process.

The billability of the employee may begin post training and placed in the role. Prior to this, the New Hire Integration provides all the information that an employee can need to come up to the speed. There are no set formats for the information sharing, but different areas that can be categorised under professional, financial and personal information are shared. The professional details may include role and task details, performance measures, reporting structures, information flow, escalation matrix and role based training. The financial integration offers details about taxation, reimbursement process, salary and benefits offered, the process to avail the tax exemptions, legal guidelines to be followed such as using company credit card for personal use may amount to criminal offence etc. The personal details offers information on personal introductions, career planning, aligning employee’s offering to the tactical and strategic needs, volunteering for the non-profit roles for social benefit, networking with peers, identifying a mentor, joining clubs of interest and etc.

The core motive of the New Hire Integration is to make the employee effective as early as possible. This motive depends on the impetus offered on day one.  The memory of the first day at work gets deep ingrained into the minds of the employees. Even after years of working and numerous experiences, if the memory of day one is revisited, it reaffirms the core reason to join the company over every other offer available to the employee. Every small task done on that day carries a special experience that builds on this memory. As said by St. Theresa of Lisieux, Each small task of everyday life is part of the total harmony of the universe.

 


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