The Importance of ‘Exit Interview’


The modus operandi is towards change. Every one of us need and think for a change in our daily life. We look forward for better jobs, better pay and finally a better career.

Job change has become a common phenomenon for a better career growth. But changing jobs should not be like changing one’s clothes and needs to be handled carefully.

Mr. Singhania is a sincere honest, dedicated and hardworking manager in a reputed organization since five years.

One fine day he received an offer from another organization that better suits his career objectives and helps him climb the career ladder.

Now before he packs up his things he needs to appear for an exit interview the last but still a crucial part of the employment process.

Exit interviews are necessary before the final departure of employees. As you quit the job, you need to answer why, how and what prompted you to leave the job. Here are some suggestions that help you to say good bye in a smooth way.

Even though you feel exit interviews are a mere HR formality, you should attend it as a token of courtesy to your employer. You need to prepare well before as you do it for the job interview.

Also ask the employer for some cushion time to prepare for. Make sure small notes of points you would like to stay.

Since the stage also includes you in the employment history with the company, you need to be careful while dealing with any issues.

Behave in a professional way and after all, your final behavior and approach towards the HR people counts.

Sometimes negative comments may creep in to your file that may spoil your future career.

You may quit the job for many reasons, like job dissatisfaction, low pay, delayed promotion, unclear job description and responsibilities, frustrated with boss and surrounding environment.

What ever may be the reason, you need to exhibit a positive approach while answering the questions.

The HR mainly wants to get proper feedback from departing employees and learning what could be done to improve employees’ engagement conducts an exit interviews.

So present the true information without blaming anyone.

Offer positive and constructive criticism that could benefit the organization in future. Instead of complaining about loopholes you can well analyze and explain issues you faced in an unbiased manner and demonstrate your experiences honestly.

Always speak in terms of the organizations as a whole and do not specifically point to people those with whom you are happy.

If you are leaving the organization for better career growth, you need to stay factual and give the reasons in brief.

Always remember that maintaining good relations with all will help you to succeed in your professional endeavor. Maintain cordial behavior till the end of the interview and the last day of work.

Take this opportunity to ask any question about the payments or compensation that is due to you. Also if you have any company property like keys, company issued mobiles or laptops return before your departure and get appropriate acknowledgement.

You might have performed to your best in this organization and gained certain credits to your career. Be sure to carry documentation like samples of your good works, projects, letters of appreciation, performance evaluation reports as value addition for your next job.

Exit interviews are mainly intended to bring constructive changes in the organization’s working environment. They should not become a mere procedural formality, rather the organization and the departing employee should benefit from it.


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