Speaking Abilities and Communication

There is a difference between a good speaker and an effective one. A good speaker knows the subject well and impresses the listeners with her/his knowledge coupled with correct voice modulation; whereas an effective speaker is someone who is confident, possesses the power to captivate the audience and enhances the delivering message which makes her/him stand out. Therefore, effective speaking is fundamental not only to leaders but anyone who wants people to listen to them. Speaking effectively is not an inborn skill and can be acquired by carefully learning the art.

A look at some points that can help you transform into an effective speaker.

  • Rear the talent to focus on the goal and channel your mind to success. Keep reminding yourself that everything is under control and success is not unattainable. Practice your speech. Learn from people’s experience.
  • Confidence – an important ingredient. Prepare yourself mentally to speak in public. It is natural for some to feel shy and hesitant. Eliminate all fears and be ready to voice your thoughts and opinion. You may be wrong but you will never know till you speak them out. Be confident and ready to accept all reactions.
  • Get the facts ready. You need to know the subject well before speaking. The feeling of knowing everything will boost your ability and confidence to share the information you have. Be eager and earnest to share your opinion if you think it’s worthwhile.
  • Talk with examples. While stating your point, refer to examples for a clearer picture. This makes the message more reachable and acceptable. Give the reason or advantage so that the audience can relate to and hence believe in you.
  • Be honest while speaking. Sincere conversations always reach people successfully. Honesty in your conversation or in your attitude tends to spark interest in the listeners.
  • Be articulate. You may have the best of thoughts, but to be able to put them across well is important. Sequence your ideas and thoughts so that there is continuity for the audience to follow. This will assist you to earn their confidence. Remember to be enthusiastic and respectful.
  • Come out of your shell. Do not waste time thinking about other people’s opinions. Be yourself and put your heart into your speaking. Believe in yourself and trust yourself for impressing your audience.

So practice well to develop the habit of communicating positively. Here are some tips that may come in handy when you are trying to communicate positively:

  • Avoid negative words: This is the simplest tip to talk about but hardest to achieve. But, it can be done with practice. Try to avoid words like cannot, will not, unable to etc in your conversation. Try to phrase your sentences in a manner that avoids negative words but conveys the same meaning. For example, instead of saying “This cannot be done if you do not provide ABC”, say “if you can provide ABC, we can complete XYZ in record time”.
  • Look at the positive aspects: There may be things that come loaded with negative elements. However, there may be something positive about them, sometimes very minute. Try to find these positive aspects and include them in your conversation. Also, having a positive attitude and outlook is important. For example, if someone comes to you with a job that you do not have the time to take up just then, instead of refusing outright, tell the person that you are busy right now and will take it up as soon as you get free.
  • Suggest alternates and solutions: For things that cannot be done due to some reasons, try to analyze the situation and suggest alternates and solutions. An outright rejection is comparatively easier, but does not solve the purpose. Suggesting alternates and solutions establishes you as a person who is willing to go that extra mile to get things done.
  • Avoid force and coercion: When asking someone to do a task or refusing a task, try to sound as polite as possible. Sentences that use words like ‘you should’ or ‘you shouldn’t’, ‘you must’ or ‘you mustn’t’ sound impolite and forceful. No one likes being forced to do anything. Try to tone it down a bit and use phrases like ‘can we’ etc. This does not only sound positive but is also motivating for the recipients.
  • Sound helpful: Nothing can sound more positive than the voice that ensures help. However negative the situation, tell the recipient that you are ready to do whatever is required to get good results. Sounding helpful not only gives an assurance to the recipients, but also makes them look up to you as a helpful person.

All of us know how important a positive image is for career success. So we suggest that you start with positive written communication and slowly adapt the positive aspects of communication and apply them to verbal conversations as well. You will be surprised to see how your positive attitude takes you places and the person you always wanted to be and distinguish yourself from everyone else. ‘Speak, present and communicate with poise, power and persuasion.’

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