How to conduct yourself in your office?


When you sense that your boss or superiors are approaching you with work you just wish you could suddenly vanish, crawl under your table or hold a signboard that read ‘NO’. You are already having more than full work but that is not going to stop your superiors from giving more work to you.

Inspiration should be the driving force behind every task you undertake, and you need to make your colleagues realize that. You can reply ‘right now I’m working on …..projects if  I can get ABC’s help I can  complete the work within the time frame set by you’. As soon as you have your boss’s permission, you can happily brief your colleague on the task at hand and get back to what you were doing.

You can also reply by saying ‘sure, but I won’t be able to meet the deadline and may cross it by xxx (whatever seems unreasonable in light of the task). No one is going to let you work on a project indefinitely. In today’s competitive world, everything works on deadlines. If you are going to be taking your own sweet time to complete a task, you might as well not do it. Moreover, no boss is going to let you lay your hands on a job that might never be completed.

A good sense of humor is the best way of wriggling out of difficult situations.

You better have a great reason for saying this, though figuring out one shouldn’t be that hard. Stress on why the person assigning you the job/ your colleagues is a fantastic team person and superb at ‘this’ aspect of the job. Praise him/her and you will have one more friend in office.

Office Politics:

For most of us, politics means conniving and back stabbing. And when it enters the office atmosphere, it can be pretty stifling. But it’d human tendency to form ‘gangs’ and ‘groups’. One can see it even in kindergarten.

Essentially when one encourages ‘politics’ in the organization, s/he creates an air of secrecy. Sometimes vital information could be withheld from other members of the team which affects productivity. The senior management ends up spending a lot of time and energy in resolving issues created by office politics, which in turn affects the overall performance of the firm. Many employees prefer to quit the organization rather than coping with tension, and this way the firm loses its valued employees. No matter how good any office may be, there would always be under currents of politics. So, it’s best to learn to deal with it positively. Here are some tips to manage office politics:

*Never share personal details: Never reveal the exact details of your pay or perks package, this could create a feeling of jealousy among other colleagues who earn less as compared to you and this may encourage them to gang up against you.

Office Meetings:

*Very few employees seem interested in office meetings, while for others meetings are real time wasters. But the fact is meetings are very important and they can actually make or break your career.

*When a meeting is on, make sure you let the seniors contribute first. Let them finish and then you can share your ideas. But don’t try and control or take over the meeting. Most importantly, never interrupt while someone is talking. And talk only if you have an idea to share or when you’ve been asked to talk.

*Phrasing your statements in a question format invites others to say no, argue or take credit for your ideas.

*Very carefully listen to what people say in a meeting. That will help you understand how open they are to your ideas. You also need to make sure your message is relevant to your audience. So, be clear and precise in whatever you say.

*Unfortunately, for some employees, meetings are like a small battle. If you become the victim of an accusation, calmly reply in a peaceful manner instead of feeling provocative.

*Chewing gum is the most annoying thing one can ever do during a meeting and it shows how much you respect your boss and your co-workers. It truly creates a bad impression in a meeting, is annoying and very unprofessional.

*Always turn off your cell phone during a meeting. A ringing phone interrupts the speaker and distracts the audience. Never take a call in middle of the meeting.

*Stay focused on what you, your boss and your co-workers are trying to accomplish. First finish discussing the current topic and then jump to another one. That too only if everyone present at the meeting is fine with it.

*Missing for a meeting is the worst thing to do. Your super boss may decide to turn up for it. Your absence will definitely be taken seriously then. After all, in the end, meetings are not just about productivity they are also about projecting a positive image and building professional relationships.

Meetings may be mostly of two kinds. One is a departmental meeting called by the departmental head. Either he may announce a working strategy on a particular project assigned to the department or he may want to review the progress on various tasks of different staff members within the department. The departmental review may be weekly or monthly.

The second category of meeting is called by a CEO or V.P and departmental or functional heads are called for this meeting. This type of meeting may be called for once in a quarter or even monthly. The functional heads may have to contribute their expertise.

Speaking in office for work:

Not many of us think too much before speaking, especially at work. But sometimes our language or accent can prove to be quite offensive.  Some such words identified which are offensive are,

Chill: When you’re in a heated argument with a colleague is as inappropriate and rude as it gets. Chill is not a piece of advice that you can give a colleague.

Dude / dear: Dude means dense, wannabe dying to make an impression but failing miserably. Women don’t appreciate the label which they think puts them in an inferior bracket.

Listen: As soon as you say listen you’ve lost your audience completely. While trying to establish your superiority you’ve sent out a red alert making the other person or party has unbelief in you.

Very funny: That phrase means the opposite of course and its ambiguity makes it offensive. You might as well be honest and say ‘Not funny’.

Every idea is not a good idea and there is a way of saying that. Whatever the deal big or small you are accountable for everything you do.

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