Leaving an employer

Resigning from a job can be very stressful but remember resignation should always be made in a professional and dignified manner. Though resignation officially means the end of your service with your employer, you never know when your paths might cross again in the future. Here’s a list of things to keep in mind when resigning from your job.

First inform your boss and then your colleagues. It’s very important that you first inform your boss if you plan to quit the firm. If your boss finds out about your resignation through the office gossip gang you might spoil your impression for him.

Handover your resignation letter in person and make sure you hand over the resignation letter to your boss yourself. Plan a small meeting with your boss and discuss the necessity.

Follow the notice period when submitting resignation letter to make sure boss has enough notice usually 2 to 4 weeks. Also consult company’s policy in case you are expected to give a longer notice period. While serving notice period don’t shirk off work just because you’ll be gone in a couple of days, Stay up to date on work and finish all pending assignments.

Make sure you get a fair settlement for any outstanding salary, vacation and sick days, commission payments or other compensation due to you. Figure out everything before you leave.

When leaving make sure you collect all your personal items like your files and emails from your computer or any other important documents. Clean your Desk, shred all unnecessary documents and hand over the remaining to the one in charge of taking over your work (if assigned) otherwise the boss.

Keep in touch with colleagues and do not forget to get recommendation/reference letters and contact information of important people you might need to get in touch with in the future. And take down their numbers, email id’s and other necessary information to stay in touch.

A lot of companies conduct exit interviews to gain an insight into employee satisfaction and how they can improve retention. It’s possible that at this time your company might make you a counter offer to try and hold you back. If you are enticed by the offer accept it at your own discretion, but bear in mind then that your resignation might come across as only a trick to get a higher pay packet. It’s safest to just give your feedback and suggestions on the areas in which the company can improve without getting emotional or venting your frustration. Be smart when you’re interviewed.

No matter how much you disliked it, never talk nonsense about your office or your co-worker while leaving. Never badmouth your company on your last day. And don’t forget to thank everyone before you leave.

Writing a proper resignation letter – some suggestions:

1. Address your letter directly to your immediate manager or supervisor.
2. The first paragraph should clearly mention your intention of resigning as well as your date of leaving.
3. You can mention your reasons for leaving in the next paragraph. You are allowed to cite reasons such as furthering your education or seeking newer opportunities but never make negative statements about your work, colleagues or supervisors.
4. End your paragraph by thanking your company. Also briefly mention how your association with the company has positively benefited you.
5. End the letter by thanking your boss for giving you the opportunity to serve in the organization.

The leaving employee must be sincere and honest in giving his or her opinions to who ever are concerned during ‘exit’ interviews. This will help the employer to have a positive understanding about the the leaving employee and whenever there is a future opportunity for a fitting position for him or her they can even consider him to take him into that position. Leave with goodwill and impression.

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  • kinjal

    u have provide new good article of hr related.

  • sneha

    Thank you! very good article

  • Coldengine

    thanks for the article.. Its really good one.

  • Rao A S Pathakota

    very nicely expressed

  • Rajesh Bondgilwar

     Hi ,
    I am working in am organization from last 2.2 years , they have not yet confirm me .
    As per my appointment letter i have to serve 1 month of notice period if
    not confirm after confirmation of 3 months , their no as such mention
    as deemed to be confirm after the probation period is over . Now i have
    resigned from my Company , My HR person is not allowing me to relieve me
    on one month notice .
    He is telling me that you are deemed to be confirm . i have mention on my notice period i will serve one month notice period .
    I have successfully completed the notice period for one month and hand
    over the company belonging’s to respective person . but still he is not
    giving me my relieving letter . as i have to join my new company from
    1st of oct 2012 .
    Please advice …..

    Attribution: http://www.citehr.com/431918-retaining-employee-certificates-after-resignation.html#ixzz27aSyq0w6