This may sound familiar to most of you; you are working way past the witching hour in office, your stress and BP levels are off the charts, you can’t think straight and know that you are really not giving your 100 percent, but you have to some how finish the task at hand by tomorrow. The monster called DEADLINE is hanging like a noose over your head. The more troubling fact is that trying to accomplish tasks at the 11th hour can get to be a pattern affecting not just the quality of your work but also your health. So what is the best way to beat stringent deadlines and still keep all your hair? We present a few simple guidelines:
Deadline must be realistic:
The key is to set a deadline that you and your employer are both in agreement with. Make sure that you are able to communicate to your employer at the very start if you think a deadline is unrealistic. Present your reasons for the same, time for research etc. Most bosses are accommodating and would make allowances at the very beginning of the project if your reasons have merit, but the same won’t work a day before your project is due.
Project is bound to have several smaller tasks:
Every task or project is bound to have several smaller tasks to be accomplished before you can consider it done. Make a list of these tasks, plan the time each of them will take (you could provide yourself a little extra timing here, just in case) and prioritize them. This way you are aware of how much time and effort is required, also ticking off each sub-task on a check list crates an incentive to go further. Also the entire project will seem less intimidating. This would also be a good time to figure out if any tasks can be delegated to others.
Avoid last minute corrections:
The worst thing that can happen is when the final project is rejected by the client. Any requirement of a ‘do over’ means you have missed your dead line. It is therefore advisable that whenever possible you communicate the results at the completion of each stage to your client or employer to avoid last minute corrections.
Focus on the project:
It is very tempting to want to check your email or take a few calls in the middle of a difficult task. Don’t let yourself succumb. Make sure you have a time table to follow, reward yourself with a break once you have completed the task you have assigned yourself; the coffee will taste that much sweeter!
Honor time commitments:
Do your best to meet a deadline. However, if you can not inform your employer or client.So, from henceforth do your best to ensure that you honor time commitments. That’s the first rule to climbing the career ladder.
All the above said and done there is one exception. If the customer or client demands a lucrative project to be completed faster than normal before you accept you must find out the ways and means of accepting the challenge from your internal resources. Able to accept the challenge and completing the client’s work as promised will not alone help your organization get good revenues but also a permanent customer. Ut can be in IT, Engineering or Construction. Depending up on the project the agreed time can be from a few weeks to few months. At initial stage before accepting if you find the time demanded is impractical go back to the customer and renegotiate. If the customer is adamant then do not accept the project at all. A project may require a minimum time how efficiently it is done and Quality aspect has also to be kept in mind.